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Exams information

AS/A (GCE), GCSE, BTEC and other specialist exams are administered by the Exams Office. Students will be advised by their subject teacher which exams they will be sitting and when. Students who have had exam concessions at senior school need to contact study support shortly after enrolment. Students are responsible for checking their entries and informing the Exams Office if there are any queries.

The following table identifies key points in the year for examinations:


September Lower sixth students embark on their college courses and settle in. 
NB. Any student who is entitled to 'Access Arrangements' or 'Exam Concessions' must see the Learning Support Team (Office 234 located in the ILC)

Upper sixth students and access students who may be involved in 'Review of Marking/exam results related queries must consult the Exams Office. 

Please see link below to Results leaflet.
Mid -October  Identified students will be able to view their timetable for November GCSE re-sit examinations - students are emailed with instructions on how to view them. 
November
Maths and English GCSE re-sits, BMAT and Oxbridge Admissions Tests, Maths Challenge and Personal Finance qualification. 

See links below to JCQ notifications and What to do if you are ill before or during an exam.
December Maths Challenge, onscreen tests in Level 2 BTEC in Sport and Level 2 BTEC in Business.

See links below to JCQ onscreen test notification, Candidate Warning and Mobile Phone poster
January Chemistry Olympiad
and Written tests for, 
BTEC Level 2 in Media
BTEc Level 2 in Travel and Tourism
Written exam for,
BTEC level 3 in Business
BTEC level 3 in Applied Science
Written tasks for,
BTEC level 3 in Creative and Digital Media 
BTEC level 3 in Business
Cache Childcare test

See links below to JCQ notifications and what to do if you are ill before or during an exam
Beginning of February
Entry for May/June written exams: Students advised to view and check statement of entry on GoL (students emailed with instructions on how to view and check them)

See link below to statement re responsibilities for checking JCQ notification, access arrangements etc
End of March
Exam timetables available - they are unique to each student. It is advisable to print the timetable off and place it somewhere prominent. 

All GCSE (AS/A Level) practical and Language Oral examinations will take place from now until end of June. Students are given their individual attendance dates/times for these by their teachers - they must arrive in good time for their formal briefing and then attand their individual appointment.

See link below to JCQ Candidate Warning and Mobile Phone posters. And also MFL listening exams
April 
Personal finance onscreen tests are conducted after the Easter Break. All GCSE (AS/A Level) practical and Language Oral examinations will continue to take place from now until end of June.

See link below to JCQ Candidate Warning and Mobile Phone posters. And also MFL Listening exams
May
Written exams and BTEC assessments commence. All GCSE /AS/A level practical and Language Oral examinations will continue to take place from now until end of June.

See link below for JCQ notifications and what to do if you are ill before or during an exam. And also MFL Listening exams.
 June Written exams continue until the end of June.

See link below for JCQ notifications and what to do if you are ill before or during an exam.


Information for candidates: 
What to do if you are ill before or during an exam

Exam regulations:
 These regulations, referred to above, are issued by the Joint Council for Qualifications.

Information for candidates - coursework 18/19
Information for candidates - MFL Listening exams 18/19
Information for candidates - Non-examined Assessment 18/19
Information for candidates - onscreen tests 18/19
Information for candidates - Privacy Notice 18/19
Information for candidates - Social Media 18/19
Information for candidates - Written Exams 18/19
Information for candidates - Use of a calculator in external examinations 18/19
Warning to Candidates 18/19
No Mobile Phones Poster 2018/19

Important information for all students

Exam start times The majority of exams will start at 9:00am and 1:30pm. Students should ensure that they arrive 15 minutes prior to the start of their exam. 

Unable to attend an exam The Exams Office must be advised straight away with reason for absence if a student is unable to attend an exam. 

If your child is ill before an exam: Please endeavor to get him/her here (unless hospitalised or circumstances such as an infectious disease prevent this). If attendance is not possible please call 01483 411229. If the exams office line is not answered please leave a message including contact number. We ask that the student writes to us giving full details of the occurrence/illness that prevented them attending the exam. We will also ask for evidence- some GPs will not provide a letter, but any photo of medication, including the label with details of name, prescribing surgery, and date given can be emailed to DebiGratton@godalming.ac.uk . Outpatients/admittance to or discharge from A&E notifications will also be very useful as evidence. 

If attending the exam whilst unwell:
 your child must see the invigilator before the start of the exam (or as soon as the feeling of being unwell occurs) to explain how he/she feels. Our Invigilators are trained and will care/ make provision/ see me to organise moving your child to the medical room or alternative exam accommodation to make him/her more comfortable.

Your child should then also report to the exams office that day. It is far easier for Exams Office staff to talk through any process/procedure that must follow to apply to an exam board for Special Consideration (where necessary) or to ask our Careers team to contact prospective Universities. It is not acceptable for a parent to call in later/after the exams to advise of their child’s ill health. Wherever possible we ask for written evidence from the invigilators, the student and or their GP.

The College reserves the right to charge for unexplained absences. Contact the exams office for advice.

Equipment It is the student’s responsibility to bring all pens, calculators, mathematical instruments etc. to an exam. Equipment will not be provided by the College. Write in black ink only. Do not use gel pens, highlighters or correction materials in your answers (these can be used only on the question).

Valuables Invigilators will not be responsible for valuables in the exam room. If you leave valuables in a bag outside an exam room or in a cloakroom, you do so at your own risk. The College will not be liable if anything is lost or stolen. Please leave valuables at home, or obtain a locker key from Student Reception in advance..

Mobile phones Students must not bring mobile phones or smart watches into the exam room. Please remember that if you are found to have a phone, ipod, smart watch orany other information storage device on your person during an exam you will be reported to the exam board and your paper will be cancelled. Exam boards do not allow appeals on mobile phone disqualifications. 

Results 

If you are a candidate during 2017/2018 you need to contact the Exams Office if you didn't print out your results slip but now need the information for UCAS.

Results Day - Access
Results Day - Lower Sixth
Results Day - Upper Sixth

Your certificates won't be available until much later in the year and will be delivered to you by Royal Mail recorded delivery. If you change your address after leaving College and before you receive your certificates please make sure you let the exams office know so that your certificates are delivered to you safely.

Exam Paper re-calls for students still in College:

Priority re-call of exam papers for written exams are available to order using the online payment system. Students should request these if they wish to obtain teacher advice prior to a review of marking. N.B. this service is only available for approximately seven days after results day.

Non-priority papers can also be ordered using the College online payment system and students may wish to use these for re-sit/revision purposes. NB. These papers take 8 weeks to be returned by the exam boards.

Both of these services incur a fee and information will be available before results are due.

Review of Marking

A review of marking permission slip must be obtained from a Director of Faculty.

Priority reviews of marking are only available for upper sixth students where a university place has been lost. A review of marking cannot be purchased online as the student must come into college to obtain advice and a permission slip from a Director of Faculty. Students must also sign a review of marking consent form at the exams office, confirming they understand that their grade can go down as well as up. This service is only available for about 7 days after results’ day.

Non-Priority reviews of marking are available following the issue of November and summer exam results. Review of marking cannot be purchased online as the student must come into college to obtain advice and a permission slip from a Director of Faculty . Students must also sign a review of marking consent form at the exams office confirming they understand that their grade can go down as well as up.

Students who sat their AS exams in summer are advised to wait until they return to college in September and seek advice from their subject teacher prior to requesting permission for post results services.

This service is usually available for approximately four weeks from results’ day.

The cost per paper varies according to exam boards and level of service. It is likely to be between £45-£60. 

Exams information for ex-students

There is no automatic right to re-sit exams once a student has left the College. Generally, re-sits are usually offered to those students who have narrowly missed their university place. Ex-students must come into college to obtain a permission slip from the Assistant Principal, Curriculum and Quality, or Director of Faculty to sit exams in June of the year after leaving. Re-sits for ex-students cannot be offered after more than one academic year of their leaving date. We stress it is only an opportunity to re-sit exams already taken, not new/different subjects.

An administration fee of £100 is payable for each session as well as individual exam fees of approximately £90-£100 for a full A Level. We are unable to give refunds under any circumstances.

Students must come to the exams office with their permission slip, results’ slip and fee before the Christmas break

Please note that we are unable to offer practical, coursework or speaking exam re-sits to ex-students but these marks can be carried forward in a re-sit.


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